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BYLAW
SAN FRANCISCO BAY AREA PROFESSIONAL CHAPTER OF THE SOCIETY OF HISPANIC PROFESSIONAL ENGINEERS, INCORPORATED

Article I. Name of Organization

The organization   governed   by this constitution   shall be named   the San Francisco Bay Area

Professional Chapter of the Society of Hispanic Professional Engineers, Incorporated.

Article II. Purpose of Organization

The Purpose shall be stated and confirmed in the bylaws.

Article III. Objectives and Goals of the Organization

The objective shall be as stated and confirmed in the bylaws.

Article IV. Membership and Privileges

Membership shall be defined as stated and confirmed in the bylaws.

Article V. Executive Board of Directors

The Executive Board of Directors and Board of Directors (EBOD) shall be defined as stated and confirmed in the bylaws.

Article VI.  Elections and Term of Office

The elections and term of office of the Executive Board of Directors   shall be as stated and confirmed in the bylaws.

Article VII.  Committees

The Committees shall be as stated and confirmed in the bylaws.

Article VIII.  Jurisdiction

Jurisdiction shall be defined as stated and confirmed in the bylaws.

Article IX.  Student Chapters

Student Chapters shall be defined as stated and confirmed in the bylaws.

Article X.  Fiscal Year

The Fiscal Year of the Chapter shall begin on July 1st and end on June 30th of each year.

Article XI.  Dues

Dues shall be established as stated and confirmed in the bylaws by SHPE National.

Article XII.  Meeting

Meetings shall be held and defined as stated and confirmed in the bylaws.

Article XIII. Assets

In the event that the Chapter is dissolved, any assets shall become the property of the National

Society of Hispanic Professional Engineers, Incorporated

Article XIV.  Donations

Donations shall be defined as stated and confirmed in the bylaws.

Article XV.  Liability of Members

No member of the chapter shall be personally or otherwise liable for any debts, liabilities, and/ or obligations of the Chapter.

Article XVI.  Amendments to the Constitution and Bylaws

Amendments to the Constitution and bylaws shall occur as defined as stated and confirmed in the bylaws.

-BYLAWS-
THE BYLAWS OF
THE SAN FRANCISCO BAY AREA CHAPTER OF
THE SOCIETY OF HISPANIC PROFESSIONAL ENGINEERS, INC.

Article I. Name of Organization

The name of this organization shall be the San Francisco Bay Area Chapter of the Society of Hispanic Professional Engineers, Inc.  This organization may also be referred to as the SF Bay Area SHPE Professional Chapter or as SHPE- SF Bay Area, herein referred to as the Chapter.

Article II. Purpose of Organization

The purpose of the Chapter shall be to actively promote the policies, objectives, and programs of the Society of Hispanic Professional Engineers, Inc., herein referred to as SHPE National.

Article III. Objectives and Goals of the Organization

The San Francisco Bay Area Professional Chapter is committed to providing professional, educational and cultural support in the community and promotes educational development programs that support the advancement of its members.

The objectives and goals of the Chapter shall be to:

1.0.  Increase the number of Hispanics entering the fields of engineering, mathematics, physical and computer science, and other technical fields.   These goals may have implemented by, but not limited to, the following:

2.0.  Develop programs that promote the advancement of Hispanic engineers and scientists in employment and education. These goals may have implemented by, but not limited to, the following:

3.0.  Develop programs benefiting Hispanics seeking careers in engineering or technical fields. These goals may have implemented by, but not limited to, the following:

4.0. Provide a forum for and to encourage: the exchange of technical information, professional development, and entrepreneurial opportunities.

5.0 Inform the general public of technical contributions and achievements of Hispanics.

Article IV. Membership and Privileges

1.0.  Regular Membership

Regular members shall be entitled to cast one vote in the election (per Article VI) of officers and in all business that the Executive Board of Directors (EBOD) refers to the membership.  Regular members may hold office (per Article VI) and may also nominate themselves or qualified individuals for Chapter and/or National Office.

Membership shall be determined after an application has been submitted   and approved by the

EBOD concurrence.

2.0.  Regular Student Members

Student members shall be post-secondary school students who believe and support the purpose and objectives of the chapter.  Student members shall be enrolled in a curriculum leading to a degree in engineering, mathematics, physical and computer science or other technical field.  Student members shall either reside within or attend school within the chapter’s jurisdiction.  Student members cannot run for office or vote in chapter elections.

3.0.  Industrial/Organizational Members

Industrial/ Organizational members shall be businesses or organizations, which support and pursue the objectives and goals of the chapter.

Industrial/Organizational members shall not be enticed to vote nor hold office in the chapter. Industrial/Organizational members shall be extended all privileges of membership less those exempted above.

4.0. Termination of Membership

Any member may terminate his/her membership upon written notification of the effective date of resignation to the EBOD. The chapter may, by a two-thirds (2/3) majority vote of the entire membership, terminate a person's membership from the chapter for any infraction of the bylaws, rules and/or regulations of the chapter.

Article V. Executive Board of Directors

1.0.  Administration

The Executive Board of Directors (EBOD) consisting of the elected officers shall administer the affairs of the Chapter. The EBOD operates and makes decisions based upon group majority rule and is presided over by the President. The EBOD shall be responsible for all business concerning the Chapter. The EBOD shall set and establish policy for the Chapter. The Administration of EBOD policy and the management of the day-to-day affairs of the Chapter are delegated to the officers as specified herein.

2.0.  The Elected Officers

The elected officers shall consist of a President, Vice President, a Treasurer and a Secretary which will collectively be responsible for treasury and administrative activities, as well as, those defined in the subsequent paragraphs.  Additional officer positions may be created and defined by the EBOD to be elected by the membership to assist in meeting the objectives and goals of the organization

2.1.  The President shall:

2.2.  The Vice-President shall:

2.3. The Treasurer shall:

  1. Collection of dues.
  2. Disbursement of authorized funds.
  3. Banking and accounting of all Chapter funds.
  4. Prepare and submit monthly financial reports listing all liabilities and assets of the chapter to the EBOD.
  5. All financial reports required by State and/or Federal Governments.
  6. Transfer all financial reports in hard and electronic copy to the succeeding
  7. Treasurer within 30 days of termination of their term.
  8. Maintain contact with corporate sponsors and corporate members especially in the interest of dues collection.

2.4. The Secretary shall:

Article VI.  Elections and Term of Office

1.0.  The Elections Committee:

The election of the Chapter Officers shall be organized and directed by the Elections Committee. The actions of the Committee must be impartial and fair to all the candidates.  The Committee will prepare ballots to be distributed to all eligible regular and associate members to vote for the Chapter Officers according to policies and procedures established by the Chapter.  The Elections Committee shall notify the membership in a timely manner of the open offices and solicit nominations for candidates as prescribed below.

2.0.  Nominations and Eligibility:

The President and the EBOD shall be elected by a vote of eligible members within the Chapter's jurisdiction.  Each candidate must be a SHPE Professional member to be nominated. A candidate may nominate him/herself or may nominate a candidate from regular members.  The names of the candidates must be submitted to the Elections Committee by their specified date.

2.1. Voter Eligibility:

Regular and Associate members may participate in the election process if their membership dues are paid as of the nominations meeting of the election year.

2.2.  Candidate Eligibility:

A Regular or Associate member is eligible to hold office if he/she:

3.0.  Election of Officers:

4.0.  Duration of Term

The term of office shall be one year from July 1-June 30.

5.0.  Notice of Elections

A meeting notice shall be delivered to all members not less than ten (10), or more than sixty (60)

days prior to the meeting.

6.0.  Removal from Elected EBOD

A EBOD member may be removed from office by a recall election for not fulfilling his/her duties as specified in Article V or by not being in good standing with SHPE National.

6.1.        Removal of EBOD Members

A candidate for recall can be nominated by submitting a petition to the President and a copy to any of one other officer on the EBOD. The petition must be signed by a minimum of fifty-one percent (51%) of the regular membership. The EBOD must appoint an ad hoc recall elections committee as soon as possible or no later than the next scheduled EBOD meeting after the petition is received by the officers.  The recall election committee shall validate the petition signatures and upon validation

a recall election will be organized and conducted within thirty (30) days of the recall election committee’s formation.   A simple majority of the votes of regular members is necessary to recall any EBOD member.  A meeting notice per Article XII Section 5.0 shall be delivered, as prescribed in these bylaws.

6.2.        Terminated EBOD Members

Any EBOD member who has been recalled by the membership or whose membership has been terminated is automatically vacated from Chapter Office and from the EBOD and must surrender all materials belonging to the Chapter.  A President who is recalled from office is not considered an Immediate Past President for the succeeding term.  Should the President be recalled, the Vice President of the EBOD shall assume the office of President for the remainder of the term and shall be the Immediate Past President for the succeeding term.

7.0. Vacancies

The order of succession shall prevail in the event of a vacancy in any office due to death, resignation, disqualification, or otherwise.  The order of succession shall be as follows:  President, Vice President, Treasurer, and Secretary.  The resulting vacancy must be filled by the EBOD within thirty (30) days of the vacancy for the remaining portion of the term.

Article VII.  Committees

The EBOD shall have the power to establish any committee to conduct the business of the Chapter. The President may appoint, with EBOD concurrence, any member in good standing to chair such a committee.   The assessment of need and creation of a committee should be through the EBOD and Presidents consent.   A Board of Directors (BOD) shall be formed and consist of the elected

officers and all appointed committee chairpersons.

Article VIII.  Jurisdiction

1.0 Geographic Boundaries:

The Chapter shall exercise its jurisdiction over the area included within the geographic boundaries of the following:  the Greater San Francisco Bay Area

2.0 Jurisdiction Changes

The Chapter’s jurisdiction may be reduced in geographic size if new chapters evolve within Chapter jurisdiction and are officially approved and recognized by SHPE National.  In this case, these areas or portions thereof that can best be served by the new chapter as determined by its members and shall be subject to jurisdiction transfer to the new chapter.

Article IX.  Student Chapters

1.0 Student Chapters:

Student Chapters may be established at universities, colleges, community colleges, and technical schools providing a formal curriculum leading to a degree in engineering, mathematics, science or other technical field.  Application for the establishment of a student chapter shall be reviewed for approval by the SHPE National Membership Coordinators (NMC).  Student chapters shall be organized according to the current SHPE National Guidelines on Student Chapter Development. SHPE National policies supersede any local policies regarding the Student Chapters.

2.0 Responsibilities of Student Chapters:

It shall be the responsibility of student chapters within the Professional Chapter’s jurisdiction, to provide the Professional Chapter with the following information:

In addition, periodic updates to the calendar of events and official roster are to be forwarded to the

Chapter on a timely basis.

Article X.  Fiscal Year

1.0 Duration of Fiscal Year

The Fiscal Year of the Chapter shall begin on July 1st and end on June 30th of each year.

Article XI.  Dues

1.0 Dues

Dues are as follows:

Article XII.  Meeting

1.0 Annual Election Meeting:

An Annual Election Meeting of the members shall be held in the month of May.

2.0 General Meetings:

At least three (3) general meetings shall be held each fiscal year, in addition to the Annual Election

Meeting.

4.0 EBOD/BOD Meetings:

The EBOD/BOD shall meet at least every other month during the fiscal year.  Members may attend as non-voting observers.

5.0 Special Meetings:

The President or any member of the EBOD may call a special meeting of the Chapter general membership.

6.0 Meeting Notices:

A meeting notice shall be delivered to each member.  The notice shall include the place, date and time of the meeting and shall be delivered in writing or electronic form not less than ten (10) or more than thirty (30) days prior to the meeting.

7.0 Meeting Rules:

All meetings shall adhere to "Robert’s Rules of Order."   Only EBOD may vote on monetary issues.

Article XIII.  Assets

1.0 Assets

In the event that the Chapter is dissolved, any assets acquired by the Chapter shall be disseminated to the governing SHPE Regional Vice-President, while assets belonging directly to SHPE, Inc., shall be returned.

Article XIV.  Donations

1.0 Chapter Donations:

The Chapter, a non-profit organization, may accept donations from corporations and other organizations and host fund raising banquets and events for Chapter programs and activities consistent with SHPE National policy.

Article XV.  Liability of Members

1.0 Liability:

No member of the EBOD or Chapter shall be personally or otherwise liable for any debts, liabilities, and/or obligations of the Chapter.

Article XVI.  Amendments to the Constitution and Bylaws

1.0 Amendment Procedure:

2.0 Chapter Approval:

3.0 SHPE National Approval:

4.0 Date of Effect: